Prom night is one of the most memorable nights of high school, and many students would like to make it that much more special by hiring a Party Bus Niagara Falls. But the price of a luxury party bus can be prohibitive for students and parents. The good news is that dividing the cost among a group of friends can make it an affordable and worthwhile investment. Here’s how you can properly share the cost of a prom party bus while enjoying a hassle-free and memorable experience.
1. Select the Correct Party Bus for Your Group Size
Prior to learning how to divide the cost, you should decide on the number of people in your group and the party bus size. There are party buses of various sizes available at Niagara Falls, including small ones that can accommodate 10-15 people and bigger ones for 30 or more people.
The more people you have in your group, the less the per-person cost will be. For instance:
A 15-person party bus could rent for the evening for about $1,200. Divided up between 15 people, that’s $80 per person.
A 30-person party bus could rent for $2,000, but with 30 people, that’s just $67 per person.
After you find out the size of your group, you can locate a party bus rental that will meet your budget and requirements.
2. Establish a Budget and Obtain a Cost Estimate
After choosing the right Niagara Falls party bus, request a detailed price quote from the rental company. Most party bus rentals charge based on:
The number of hours rented (typically 4-6 hours for prom night)
The size and luxury level of the bus
Additional services like decorations, refreshments, or extra stops
Be sure to inquire about any additional fees, like fuel charges, driver tips, or overtime. Once you have a total cost, you can split the cost evenly between the group.
For instance, if the cost is $1,800 for 6 hours, and there are 18 travelers, each traveler would have to pay $100.
3. Take Money in Advance
One of the largest errors that individuals make in splitting bills is waiting until the last minute to receive money. To prevent misunderstandings or last-minute cancellations, establish a payment deadline. Here’s how to do it:
Appoint a group leader who will take charge of receiving payments.
Employ online payment platforms such as PayPal, Venmo, or e-transfer to ensure the process is simple and traceable.
Split the cost into installments—for instance, taking a down payment several weeks prior to prom and the remaining amount nearer the event.
It’s also advisable to reserve the party bus in advance to get the best rates and find out if it’s available.
4. Make a Simple Contract
To prevent any confusion, particularly if the friend cancels at the last minute, it might be wise to write a simple contract specifying:
Each individual’s portion of the cost
The due date
An cancellation policy (e.g., if one person flakes, they still need to pay their share unless a substitute is found)
This keeps everything simple and prevents people from ending up paying more than their share.
5. Determine Pickup and Drop-Off Points
To get the best out of your Niagara Falls party bus tour, choose one or two focal pickup locations to save on extra charges. Multiple-stop charges apply in some companies, so coordinating with the group prior to pickup is advisable.
Choose:
A convenient meeting point such as a school parking lot
A house of a friend where everyone can get ready as a group
A drop-off location close to after-prom activities
This ensures a smooth, cost-effective ride and maximizes the time spent on the party bus.
6. Make the Most of Your Time on the Party Bus
Since you’re paying for a luxury experience, take full advantage of the amenities a party bus offers. Most Niagara Falls party buses come equipped with:
LED lighting
High-quality sound systems
Comfortable leather seating
Dance floors
To make the evening even more enjoyable, organize a pre-prom playlist, have snacks (if permitted), and take group photos to make memories last.
7. Have a Backup Plan
Despite planning ahead, things may go wrong. It’s always a good idea to have a backup plan in case:
Someone flunks out at the last minute—have a replacement or a means of filling their share.
Party bus rental involves paying a damage deposit—make sure everyone consents to being responsible for the damage if any is done.
You exceed the rental duration—be aware of the overtime rates and ensure that you have everyone’s consent to splitting them when necessary.
By being organized and communicating, you can prevent unpleasant surprises and truly enjoy your Niagara Falls party bus experience.